For in-home care support offices
Lighten the administrative load with
SHISHI
Kyotaku
SHISHI Kyotaku supports in-home care support offices with the information gathering and document work that comes with care planning and benefit management.
Starting from your visit notes and the documents you receive, it drafts assessments, care plans, service use sheets, and service provision sheets. Which performance reports have come back, and where they differ from the provision sheet, are organized so your team can check them at a glance.
The rollout is designed around the care and billing software you already use, and the final plan content, benefit management, distribution, and registration are all decided by the care manager.
Use case 01
Notes and consultation details recorded at the client's home are captured and turned into draft assessments and care plans, helping you organize information and spot gaps before anything is transcribed.
Use case 02
Approved plans and the content of coordination meetings are used to draft service use and provision sheets, so distribution to the providers involved moves quickly once your team has checked them.
Use case 03
Collection status for the performance reports coming in from each provider is organized, and differences from the provision sheet are easy to see — a working draft that helps prevent missed checks before benefit management.
Notes taken at intake or during visits to the client's home are used to help draft assessments and care plans. The wishes of the client and their family, their living situation, and other details are organized into a form the care manager can review and edit easily.
Assessments, care plans, and service coordination meeting notes are organized to help draft service use and provision sheets. Finalizing the content and notifying each provider happen only after your team has reviewed it.
Support for distributing approved service provision sheets to the service providers involved. Recipients and target months are organized so that nothing is missed and nothing goes to the wrong provider.
Performance reports arriving by fax, email, or hand delivery are captured and tracked provider by provider. Outstanding providers are easy to spot, and you can follow collection progress at the start of the month in a single list.
The services planned on the provision sheet and the content of the performance reports you have collected are laid side by side, making differences easy to check. The items to verify before benefit management are surfaced, and the final judgement and sign-off rest with the care manager.
Documents that benefit management needs, such as long-term care insurance cards, are captured by smartphone photo or scan, and the information required for registration is organized. Your team confirms the content before it is registered.
We design the rollout on the assumption that you continue with your current software. Because the scope of integration depends on the product and how you work, we check your environment and the tasks in scope in advance.
Intake and visit notes, records of service coordination meetings, and your existing planning documents. We confirm which materials can be used and which documents to produce during rollout.
We support organizing the reports that arrive, tracking collection status, and checking differences against the provision sheet. Following up with providers who have not sent theirs, and signing off on benefit management, remain with your staff.
AI supports organizing information, preparing document drafts, and surfacing the items to check. Plans that reflect the client's wishes, distribution, registration, and benefit management are all finalized by the care manager.
Use the form below to ask about implementation, request materials, or discuss which tasks we can support.