Use case 01
Organizing admission screening information
Application details, care-need level, and medical and living circumstances — everything you check during admission screening — are gathered into a single draft for your team to review.
For special nursing homes
Lighten the administrative load with
SHISHI
Tokuyo
- Admission screening
- Care plans
- Digitizing records
- LIFE submission support
- Claim and add-on checks
- Required document registration
Initial cost¥0Fixed cost¥0Contract termNo lock-in
What is SHISHI Tokuyo?
SHISHI Tokuyo supports recording, planning, and submission work at special nursing homes. It organizes the information scattered across your facility and brings it together so staff can review it and make decisions more easily.
You can start with the heaviest parts — organizing information and preparing first drafts of documents — while keeping the care and billing software you use every day.
• Organizing the information needed for admission screening
• Drafting support for care plans and individual functional training plans
• Digitizing daily records
• Organizing information ahead of LIFE submission
• Review support for long-term care insurance claims and individual add-ons
• Digital registration of required documents
* Admission decisions, plan content, claim eligibility, and the final sign-off on submissions and billing are always confirmed by your facility's staff.
Use case 02
Care planning support
Consultation notes and the information already on file are used to help draft care plans and individual functional training plans.
Use case 03
LIFE and pre-billing checks
Information for LIFE submission is organized from daily records, supporting the final checks on individual add-ons and long-term care insurance claims.
Useful features of SHISHI Tokuyo
Admission screening
Application details, care-need level, medical dependency, living situation, family preferences and more, gathered during admission consultations, are organized item by item. Missed checks and inconsistent information are kept to a minimum, and you get a draft admission screening document your facility can review together. The admission decision itself is made by your staff, based on that organized information.
Care plans and individual functional training plans
Consultation notes and the resident information you already hold are organized to help draft care plans and individual functional training plans. It removes the burden of copying every detail from scratch and presents goals and support content in a form that is easy to review. Staff can then check and adjust the plan to match each resident's condition and your facility's approach.
Digitizing records
Photograph or scan the daily care records you write on paper, and they become digital data that is easy to review, search, and reuse. Records are simpler to share across the facility, and it takes less time to find the information needed for care plans and LIFE submission. Staff can check the extracted text against the original record.
LIFE submission
The information LIFE submission requires is organized item by item from your daily care records. Details spread across several records are brought together, making it easier to verify entries and spot anything missing before input. The submission content and the decision to send it are confirmed by your facility's staff.
Long-term care insurance claims
Resident information and service delivery records are used to organize everything needed to review long-term care insurance claims, including individual add-ons. The items to check before billing are laid out clearly, cutting the effort of transcribing and cross-checking. Claim eligibility and the final billing content are decided by your facility's staff.
Digital document registration
Photograph or scan the documents your facility runs on — long-term care insurance cards, copayment ratio certificates and the like — and they are organized as digital data. Documents become easy to review resident by resident, and entering them into your existing care and billing software takes less work. Extracted content can be checked against the original before registration.
SHISHI Tokuyo Q&A
- Q. Can we keep using our current care and billing software?
We design the rollout on the assumption that you keep your existing software. Because the scope of integration depends on the product and how you work today, we check your environment and the tasks in scope in advance.
- Q. Which tasks can SHISHI Tokuyo support?
Admission screening, care plans and individual functional training plans, digitizing records, LIFE submission, long-term care insurance claims, and digital registration of required documents. We start with whichever of these your facility needs most.
- Q. Does AI alone finalize screening, submissions, and claims?
AI supports organizing information, preparing drafts, and checking. Admission decisions, plan content, claim eligibility, LIFE submissions, and long-term care insurance claims are all confirmed by your facility's staff.
- Q. Can it handle paper records and handwritten notes?
Yes. We support digitizing and organizing content from photographed or scanned documents. Because the condition of the original and the legibility of the handwriting affect the result, the workflow always lets you check against the original.
- Q. What do we need to prepare for rollout?
We ask about the software you use today, the tasks you want covered, the types of documents involved, and your review and approval flow. From there we outline the scope and the rollout steps. Timing and pricing are quoted individually — please get in touch.
Contact us about SHISHI Tokuyo
Use the form below to ask about implementation, request materials, or discuss which tasks we can support.